Automate Fixed Fee Billing: Standardizing Invoices

If you handle high-volume legal work like Real Estate you likely have many standard prices in your head. You know exactly what a standard residential purchase or a mortgage refinance costs.

So why are you or your staff manually typing those descriptions and prices into an invoice every single time you bill a client?

Manual data entry is the enemy of scale. It’s slow, it’s boring, and it’s dangerous. Every time you re-type a fee, you risk a typo that costs you revenue, or a description error that confuses the client.

This is where Nojumi changes your billing workflow. Nojumi allows you to pre-configure your firm’s specific legal fees for every Matter Type you handle. You can specify the exact amounts, the exact descriptions, and the logic behind them.

Once you have configured your "menu" of services, you never have to type them again. Here is how this approach standardizes your invoicing and eliminates administrative waste.

The End of the "Copy-Paste" Error

The most expensive keystrokes in a law firm are the ones you type twice. In many firms, a lawyer quotes a fee in an email, an assistant types it into a retainer, and a bookkeeper types it again into an invoice.

This "Triple Entry" workflow is a recipe for revenue leakage. If the bookkeeper types $1,500 instead of $2,500, that money is often gone forever.

The Nojumi Fix: We allow you to configure pre-defined legal fees for every Custom Matter Type in your system.

• Define it once: Set up your fee structure in the settings.
• Select it instantly: When opening a matter, simply select the service.
• Bill it automatically: When it’s time to invoice, the system pulls the data directly from the matter file. You never have to re-enter a fee again.

Consistency Builds Client Trust

Nothing damages client trust faster than an invoice that looks different from the quote.If your Retainer Agreement promised a "Comprehensive Estate Plan for $2,000" but your invoice bills for "Drafting of Testamentary Documents for $2,000," the client pauses. Is this the same thing? Did I get what I paid for?

In Nojumi, your Legal Fees are connected to the Retainer Agreement. because the data flows from one source, the language on the quote matches the language on the contract, which matches the language on the final bill. This consistency eliminates questions and speeds up payment.

Faster Quotations

In competitive practice areas, the first lawyer to get a professional quote to the prospect often wins the business. By using Nojumi’s Prospect Management Tool combined with pre-defined fees, you can generate a detailed, professional quotation in seconds, not hours. You don't need to "run the numbers" or look up pricing; you simply select the template and send.

Handling Complexity: Formulas and Real Estate

Standardization doesn't mean "one size fits all." Some practice areas, like Real Estate, require logic.

• “If the transaction is under $500k, the fee is X. If it is over $500k, the fee is Y.”

Legacy software forces you to calculate this manually. Nojumi allows for formulaic quotes. You can set up tiered pricing structures that automatically adjust based on the value of the transaction. This ensures that your quotes are always accurate to your pricing model, without requiring a calculator.

Clarity on Scope (Inclusions & Exclusions)

Disputes rarely happen over the price; they happen over the scope.

• “I thought the court filing fees were included?”
• “I thought the search disbursements were part of the flat fee?”

When you type an invoice from memory, you often forget to list the fine print. With Nojumi’s pre-defined fees, you can set out exactly what is included and what is not included in the description templates. You can also automate your disbursements, ensuring that every time you bill for a specific matter type, the correct filing fees and administrative costs are added automatically.

The Bottom Line

Your value as a lawyer lies in your advice, not in your ability to type invoices. By pre-defining your fees and connecting them to your retainers, you clarify the scope, protect your revenue from errors, and free up hours of time to focus on the work that actually matters.